Payments Cancellation Terms & Conditions
CONTRACTS & CONFIRMATION
APPLICATIONS FOR SUPPORT AND/OR EXHIBITION MUST BE MADE IN WRITING WITH THE BOOKING FORM.
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form, the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
Terms and Conditions of Supporter will be included in the Supporter agreement as well.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display. In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.
PAYMENT TERMS & METHODS
- 60% upon receipt of the Sponsorship agreement and first invoice
- 40% by August 19, 2019
All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: firstname.lastname@example.org
The organizers shall retain:
- 10% of the agreed package amount if the cancellation/ modification is made before June 19, 2019, inclusive
- 50% of the agreed package amount if the cancellation/ modification is made between June 20, 2019 – October 19, 2019 inclusive
- 100% of the agreed package amount if the cancellation/ modification is made after October 20, 2019 onwards and inclusive
All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice.